OkACE Constitution

Article I Name

The name of the association shall be the Oklahoma Association of Colleges and Employers (OkACE).

 

Article II Purpose

The purpose of the association shall be:

Section 1

To work together in developing uniform placement standards for serving students, alumni, and employers.

 

Section 2

To afford an exchange of ideas and discussion of procedures directed toward improving college and university placement.

 

Section 3

To promote understanding and cooperation between college placement offices and employers for continuing effective staffing.

 

Section 4

To promote professional development through association and cooperative endeavor with similar personnel organizations.

 

Section 5

To keep the administration in institutions of higher learning informed of the importance of the need for efficient placement services.

 

Section 6

To encourage effective career counseling services.

 

Article III Membership

The association shall consist of three types of membership:

Section 1

·         Any College/University/Technology School representative of a certification, associate, baccalaureate or graduate degree granting college, university, or technology school in the state of Oklahoma may become a member upon making application and payment of specified dues. Individual members shall be serving as College/University/Technology School representatives for their respective colleges, universities, and technology school. College/University/Technology School representatives are defined as those persons at the colleges and universities engaged in career planning and placement of students, graduates, and alumni for employment.

 

·         Any employer representative actively engaged in the recruitment and development of graduates from schools as defined in Section 1A may become a member upon application and payment of specified dues. Individual members shall be actively engaged in the selection, placement, and/or development of graduates. Individual employer memberships are open to persons engaged in the recruitment and development of personnel from the colleges providing their organization is directly engaged in college recruitment or placement solely for its own organization and accepts no fee for candidate recruitment and/or placement.

 

·         Any representative who does not meet the membership requirements listed in Section 1A or 1B may become an Affiliate member upon making application and payment of specified dues. Individual members must provide a service or product to career services and recruiting/hiring personnel and may not be involved in campus recruiting activities. Such membership may include, but not limit to, contract recruiting, executive search firms, out placement firms, employment agencies, career assistance centers, recruitment, advertising firms, media organizations, printers, publishers or software development organizations. Affiliate members will not be eligible to vote or hold office, but will be eligible to serve on committees.

 

·         Lifetime Honorary Membership: Lifetime Honorary Members will be individuals who have made notable contributions to the Association, and are so selected by the Board of Directors. The Life Member is accorded all rights and privileges of members except the eligibility to vote on Association business matters or to hold office; however, the Life Member may hold committee membership, be eligible to serve as chair of a committee, or serve on a committee in an ex-officio capacity. The yearly membership fee will be waived along with the registration fee for one conference per year.

 

Article IV Officers and Committees

Section 1

The officers of this association shall be a President, a Vice-President, who shall be President-elect, and a Secretary/Treasurer elected from membership.

A.      The President’s duties shall be:

1.       To preside at all meetings of this association.

2.       To serve as Chairman of the Executive Committee.

3.       To serve as ex-officio member on all other committees.

4.       To oversee Committee Chairs as they recruit committee members and approve their selections.

5.       To fill vacancies, with the approval of the Executive Committee, when such need exists.

6.       To call an Executive Committee meeting when deemed necessary.

 

B.      The Vice-President’s duties shall be:

1.       To preside in all capacities in the absence of the President.

2.       To serve as Chairman of the Program Committee.

 

C.      The Secretary/Treasurer’s duties shall be:

1.       To keep minutes of all official Executive Committee and General Association meetings.

2.       To send notices of meetings.

3.       To distribute and tabulate proposed amendments as described in Article V of the Constitution.

4.       To send dues notices to and collect dues from all members of the association.

5.       To disburse authorized expenditures.

6.       To keep financial records and submit a financial report at the annual meeting of the association.

 

Section 2

Standing committees shall be the Executive, Program, Communications and Nominating. Ad Hoc committees may be formed at the discretion of the President.

A.      The Executive Committee shall consist of the three elected officers, the immediate past president, and two members. The duties of this committee shall be:

1.       To exercise executive and administrative responsibility.

2.       To act on recommendations by the President in filling vacancies in officers other than that of President which may occur during the year.

3.       To call meetings (other than the annual meeting) when deemed necessary by this committee.

 

B.      The Program Committee shall consist of the Vice-President as chairman, and two regular members selected by the President. The duties of this committee shall be:

1.       To select a site and plan the program for the annual meeting, and to announce the date in advance.

 

C.      The Communication Committee shall consist of three members appointed by the President. The duties of this committee shall be:

1.       To collect and disseminate pertinent information for the general benefit of the association and its members.

2.       To promote understanding and cooperation between institutions of higher learning and employers that will result in effective staffing procedures.

 

D.      The Nominating Committee shall consist of three regular members to be appointed by the President. The duties of this committee shall be:

1.       To draft a slate of officers to be presented in nomination at the annual meeting.

2.       To count and record votes cast for officers at the annual meeting.

 

Article V Amendments to the Constitution

Section 1

Proposed amendments to this Constitution shall be submitted by any regular member to the Executive Committee in writing not less than two weeks prior to the commencement of the annual meeting.

 

Section 2

The President will provide for the discussion of proposed amendments as the business session of the annual meeting. Amendments shall be acted upon at the business session on the basis of one vote per dues paying member in the Association. Ratification of an amendment shall require an affirmative majority of the voting eligible members attending the annual business meeting.

 

BY-LAWS

Section 1

Meetings: Meetings shall be held annually at a site and time selected by the Program Committee. Special meetings may be called by the Executive Committee.

 

Section 2

Election of Officers: A President, a Vice-President (President-Elect), a Secretary/Treasurer shall be elected for a term of one year at the annual meeting by majority vote of regular members in attendance. New Officers take office immediately following the adjournment of the annual meeting.

 

Section 3

Dues: Dues shall be determined by the needs as expressed by the Executive Committee and ratified by majority vote of regular members in attendance at the annual meeting.

 

Section 4

Amendments to the By-Laws: Proposed amendments to the By-Laws shall be presented to the Executive Committee in writing prior to the commencement the annual meeting. Proposed amendments to the By-Laws shall be reviewed by the Executive Committee and, if adopted by a majority vote of regular members present at the business session of the annual meeting, shall become effective immediately.